Guidelines for Advancement in the Step Plus System for Academic Administrator Series

These are interim guidelines. These guidelines are to be used in addition to the policies, procedures, and exhibits provided in the Academic Personnel Manual (APM) and APM-UCD.

Principles for Advancement

All Academic Administrators are eligible for advancement review at normative time for their rank and step determined by system-wide policy. In formulating criteria for recommending greater than 1.0-step advancements, a balance has been sought between concreteness and flexibility. The criteria for advancement are clarified without specific quantitative assessments that understate or overstate the total contributions of candidates. The three areas of review are administration and management of programs, professional competence, and university and public service. University and public service duties are expected to increase as Academic Administrators advance. Administration and management of programs may include participation in as well as the overseeing of programs involving teaching, scholarly and creative activity, or academically-based public service. In all cases, based on the candidate’s achievements, chairs and deans should articulate in the department and dean’s letters the grounds for advancement beyond simple numerical tabulations by describing the special impact or quality of the work or the scale and scope of the undertaking.

One-Step Advancement

A balanced record, appropriate for the candidate’s level as stated in the APM-UCD 370, with evidence of a meritorious record of accomplishments in all areas of review is rewarded with a 1.0-step advancement.

One and a Half-Step Advancement

A 1.5-step advancement requires not only a meritorious record in the three general areas of review, consistent with the candidate’s position description, but also outstanding achievement in at least one area. Outstanding achievement in one area does not qualify the candidate for 1.5-step advancement if balanced performance is not achieved.

Two-Step Advancement

A 2.0-step advancement will require a meritorious record in the three general areas of review, with outstanding achievements in the administration and management of programs and in one additional area.

Advancement greater than Two Steps

An advancement greater than 2.0 steps will be extremely rare. These advancements will require outstanding levels of achievement in all areas of review.