Annual Certification Information

2021-2022 How to Certify and Submit an Annual Certification Report of Professional Outside Activities

View Vice Provost Kass's email message and attachment (full notice) regarding the Annual Certification Reporting of Outside Professional Activities for AY/FY 2021-22
 

  • DEPARTMENT CHAIRS and ASSOCIATE DEANS
  • Reporting Instructions for Department Chairs 
    Associate Deans/Executive Associate Deans (who serve as a "Dean Approver" for UC OATS): 

    Before submitting your annual certification report, please reach out directly to Kim Poole (kcpoole@ucdavis.edu) advising her that you’re ready to submit your report. Kim will coordinate next steps with you.
  • INSTRUCTIONS FOR REVIEWERS and APPROVERS
  • Note: Any prior approval requests (Category I, Student Involvement, Over the TH) that are en route for review will prevent the "Dean Approver" role from accepting the annual certification report. In other words, the report cannot be accepted as finalized until outstanding requests are completed first. Annual reports are considered complete/finalized only after the Dean Approver role has accepted them.
     
    REVIEWERS (Department Staff, Managers, or CAOs / Deans' Offices Analysts)
    Annual Certification – APM 025
    Bulk Approvals (w/o activities) – APM 025
    Annual Certification – APM 671
    Bulk Approvals (w/o activities) – APM 671
    Reviewer roles are generally managed by department managers or CAOs at the department level. When UC OATS was implemented each dean's office made the decision about whether or not department academic personnel staff would have access to review department-level requests in UC OATS. If you do not have access, please consult with your dean's office first before submitting a help desk ticket to gain access. Differently, deans' office analysts manage the reviewer role at the school/college level.

    The reviewer role is responsible for reviewing and submitting annual reports as well as any requests that require prior approval (e.g., Category I, Student Involvement, and Exceeding the TH for Health Sciences) before forwarding them to the approver level. However, if an annual report is missing information, then it may be necessary to return the report to be updated. For example, there are activities reported yet no effort (time/hours) is reported. Note that faculty subject to APM 671 must also report their earnings in addition to effort (time/hours).  
     
    APPROVERS (Department Chairs / Associate Deans / Executive Associate Deans / Deans)
    Annual Certification – APM 025
    Bulk Approvals (w/o activities) – APM 025
    Annual Certification – APM 671
    Bulk Approvals (w/o activities) – APM 671
    Approver roles are managed by Department Chairs at the department level, whereas Deans/Executive Associate Deans/Associate Deans/Deans may manage the role at the school/college level. The approver role is responsible for reviewing and accepting the annual reports. However, if an annual report is missing information, then it may be necessary to return the report to be updated. For example, there are activities reported, but no effort (time/hours) is reported. Note that faculty subject to APM 671 must also report their earnings in addition to effort (time/hours).  

Be sure to check out the UC OATS APM 025 and APM 671 Resource pages.