Outside Activity Tracking System (OATS)

Introducing OATS!

The new UC Outside Activity Tracking System (OATS) is an easy-to-use, web-based application through which university faculty members can report outside activities and income, in accordance with UCOP conflict of commitment policies. It will be rolled out for use by all UC Davis faculty in fall 2018.

Background

In April 2017, the Executive Vice Chancellor and Provosts of seven UC campuses endorsed a multi-campus collaboration for a system to facilitate tracking, review, and approval of faculty outside professional activities, related to the University of California, Office of the President (UCOP) Conflict of Commitment policies: APM 025, APM 240, APM 246 and APM 671. All campuses were invited to submit a proposal to serve as the IT partner for this initiative.

The proposal from DGIT, the IT office for the David Geffen School of Medicine (DGSOM) at UCLA, to leverage the Outside Activity Tracking System (OATS) already in use by DGSOM Health Sciences faculty, was ultimately selected. UC Davis was chosen as the first campus at which the new system-wide version of OATS would be deployed, in fall 2018.

Visit the system-wide OATS project page for more information.

Training

In-person training for faculty and reviewers will take place on October 22 (Davis campus) and October 23 (Sacramento campus).  We are currently in the process of scheduling specific training sessions. Virtual office hours and webinars are also in development.

We will communicate specific dates, times, and locations to potential users once we have more information.

In addition to the in-person and virtual trainings, user guides and other resources will soon be available in the "Resources" section below.

Policies

For more information on the policy requirements related to outside professional activities, please review the following system-wide Academic Personnel Manual sections and their corresponding UCD sections.

APM 025 and UCD 025: Conflict of Commitment and Outside Activities of Faculty Members

APM 671: Conflict of Commitment and Outside Activities of Health Sciences Compensation Plan Participants

APM 240 and UCD 240: Deans

APM 246: Faculty Administrators (100% Time)

Resources

User guides, video tutorials, and other resources are currently in development. Check back later for more information.

Questions

For questions related to the policies covering outside professional activities, please consult with the academic personnel expert in your department. Department staff with policy-related questions should consult their dean's office.

For technical questions about using the OATS application, there will be a central help desk that you can contact by email for assistance.