Academic Personnel Manual

Table of Contents

Universitywide policies listed below begin with "APM." UC Davis policies and procedures begin with "UCD" and are highlighted below. Not all Universitywide policies have UCD procedures. Universitywide policies are issued by the Office of the President and apply to all campuses and laboratories. UCD procedures are developed by Academic Affairs and issued by the Offices of the Chancellor and Provost and apply only to UCD, which includes all units under the jurisdiction of UC Davis, located in Davis, Sacramento, and all off-site locations.

Throughout these policies, the term "Chancellor" refers to the Chancellor and/or the Chancellor's designee. Responsibilities that cannot be redelegated by the Chancellor are stated explicitly within the policy.

Select a link to view the specific section:
I. General University Policy Regarding Academic Appointees
II. Appointment and Promotion
III. Recruitment
IV. Salary Administration
V. Benefits and Privileges

I. General University Policy Regarding Academic Appointees
APM 005 Privileges and Duties of Members of the Faculty
APM 010 Academic Freedom

APM 011




Academic Freedom, Protection of Professional Standards, and Responsibilities of Non-Faculty Academic Appointees

Grievance Alleging Professional Standards Violation Form

APM 011 Frequently Asked Questions

Academic Titles and Academic Freedom Related Protections

APM 015 The Faculty Code of Conduct
  UCD-015, Procedures for Faculty Misconduct Allegations
  Exhibit A, Examples of Unacceptable Faculty Conduct
  Exhibit B, Allegations of Misconduct Request for Review
APM 016 University Policy on Faculty Conduct and the Administration of Discipline
  UCD-016, Procedures for Faculty Discipline
APM 020 Special Services to Individuals and Organizations
APM 025 Conflict of Commitment and Outside Activities of Faculty Members
  UCD-025, Conflict of Commitment and Outside Activities of Faculty Members 
APM 028 Disclosure of Financial Interest in Private Sponsors of  Research
APM 035 Affirmative Action and Nondiscrimination in Employment
APM 036 Employment
APM 075 Termination for Incompetent Performance
APM 080 Medical Separation
APM 100 Academic Personnel Policies and Procedures/General
APM 110 Academic Personnel Definitions
APM 112 Academic Appointee/Titles
APM 113 Academic Appointee/Title Codes
APM 115 Academic Appointee/Equivalent Titles and Ranks
APM 120 Emeritus Titles
  UCD-120, Emeritus Titles 
APM 130 Tenure
APM 133 Limitation on Total Period of Service with Certain Academic Titles
APM 135 Security of Employment
APM 137 Non-Senate Academic Appointees/Term Appointment
APM 140 Non-Senate Academic Appointees/Grievances
  UCD-140, Non-Senate Academic Appointees/Grievances 
  Exhibit A, Academic Personnel Grievance: Request for Formal Review
  Exhibit B, Academic Personnel Grievance: Request for Extension of the 30-Day Time Limit for Filing a Step II Grievance
  Exhibit C, Academic Personnel Grievance: Request for Appeal of Formal Review Decision
  Exhibit D, Hearing Procedures
APM 145 Non-Senate Academic Appointees/Layoff and Involuntary Reduction in Time
  UCD-145, Non-Senate Academic Appointees/Layoff and Involuntary Reduction in Time 
APM 150 Non-Senate Academic Appointees/Corrective Action and Dismissal
APM 158 Rights of Academic Appointees, Including Rights Regarding Records
APM 160 Academic Personnel Records/Maintenance of, Access to, and Opportunity to Request Amendment of
APM 190 Appendix A, Policy on Reporting and Investigating Allegations of Suspected Improper Governmental Activities (Whistleblower Policy)
  Appendix B, University Policy on Integrity in Research
  Appendix C, University of California Policy on Substance Abuse
  Appendix D, Policy Governing Travel to Scholarly Meetings and Field Research Travel
  Appendix E, Program Description-Salary Differential Housing Allowance Program
  Appendix F, Policy on the Use of Non-19900 Fund Sources to Support Ladder-Rank Faculty
  Appendix G, Program Description--Retirement Contributions on Academic Appointee Summer Salary
APM 191

Policy on Endowed Chairs and Professorships

  UCD-191, Endowed Chairs 
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II.  Appointment and Promotion
APM 200 General
APM 205 Recall for Academic Appointees
APM 210 Review and Appraisal Committees
APM 220 Professor Series
  UCD-220, Table of Contents
  UCD-220, Academic Senate Review and Advancement 
  Procedure 1, Appointment
  Procedure 2, Merit, Appraisal, Promotion, Career Equity Review, and Preliminary Assessment
  Procedure 3, Postponement and Deferral
  Procedure 4, Five-Year Review 
  Procedure 5, Appeal
  Exhibit A, Consultation and Voting Procedures on Academic Senate Personnel
  Exhibit B, Language Required When Letters of Evaluation are Solicited or Received 
  Exhibit C, Guidelines for Preparation of Publication and Other Creative Efforts List
  Exhibit D, Guidelines for Evaluation of Department Chairs (instructions to the deans)
  UCD-220AF, Academic Federation Review and Advancement 
  Exhibit A, Criteria Used for Evaluating Performance When Soliciting Extramural Evaluations
  Exhibit B, Model Format for Letters Soliciting Extramural Evaluations for Academic Federation Promotions
  Exhibit A, Sample Agreement
APM 230 Visiting Appointments
APM 235 Acting Appointments
APM 240 Deans
  UCD-240, Appointment and Review of Deans 
APM 241 Faculty Administrators (Positions Less Than 100%)
APM 245 Department Chairpersons
  UCD-245A, Appointment and Review of Department Chairpersons 
  Exhibit A, Duties of Clinical Department Chairpersons
  UCD-245B, Appointment and Review of Graduate Group Chairs 
  Exhibit A, Duties of Graduate Group Chairs
APM 246 Faculty Administrators (100% Time)
APM 260 University Professor
APM 265 Presidential Chairs
APM 270 Professor of (e.g., Psychology) in Residence Series
APM 275 Professor of Clinical (e.g., Medicine) Series
  UCD-275, Professor of Clinical (___) Appointments in the School of Medicine
APM 278 Health Sciences Clinical Professor Series
APM 279 Clinical Professor Series, Volunteer Series
APM 280 Adjunct Professor Series
  UCD-280, Adjunct Professor Series
APM 283 Lecturer and Senior Lecturer
APM 285 Lecturer with Security of Employment Series
APM 289 Guest Lecturers
APM 290 Regents' Professors and Regents' Lecturers
APM 300 Supervisor of Physical Education Series
APM 310 Professional Research Series
APM 311 Project (e.g., Scientist) Series
APM 320 Agronomist Series
  UCD-320, Appointment and Promotion of Agronomists in the AES Series 
  Exhibit A, Evaluating Split Appointments
APM 330 Specialist Series
  UCD-330, Appointment, Merit, and Promotion of Specialists
APM 334 Specialist in Cooperative Extension Series
  UCD-334, Appointment and Promotion of Specialist in Cooperative Extension 
  Exhibit A, Evaluating Split Appointments: Specialist in Cooperative Extension with a Professorial Title
  Exhibit B, Evaluating Split Appointments: Specialist in Cooperative Extension with an Agronomist (_____ in the Agricultural Experiment Station) Title
APM 335 Cooperative Extension Advisor Series
APM 340 Continuing Educator

UCD-340, Appointment and Advancement of Continuing Educators

  UCD-340A, Appointment of Program Coordinators
  UCD-340B, Appointment and Promotion of University Extension Teachers 
APM 350 Clinical Associate
APM 355 Non-Salary Research Positions
APM 358 Faculty Fellows Program
APM 360 Librarian Series
APM 365 Associate University Librarian and Assistant University Librarian
APM 370 Academic-Administrator Series
  UCD-370, Appointment and Promotion of Academic Administrators
APM 375 Academic Coordinator Titles
APM 380 Faculty Consultant
APM 385 Independent Contractor
APM 390 Postdoctoral Scholars and Appendix A, Transition Guidelines
APM 410 Student-Teachers
APM 415 Language Assistant
APM 420 Reader
APM 430 Visiting Scholars and Other Visitors
Other UCD II. Appointment Appendices  
  UCD App. II-A , Joint Appointments and Faculty Exchanges
  UCD App. II-B, Appointment of Graduate Students and Postgraduate Researchers to Academic Positions
  UCD App. II-C, Appointment and Review of Directors of Organized Research Units 
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III. Recruitment
IV. Salary Administration
APM 600 Salary Administration/General
APM 610 Salary Increases/General Scale Increases (Range Adjustments)
APM 620 Off-Scale Salaries for Appointments and Advancements
  UCD-620, Policies and Procedures for Administration of Off-Scale Salaries 
APM 633 Stipends/Academic Appointees
APM 650 Technical Assistance Projects
APM 661 Additional Compensation/Summer Session Teaching
APM 662 Additional Compensation/Additional Teaching
APM 663 Additional Compensation/University Extension Correspondence Courses
APM 664 Additional Compensation/Services as Faculty Consultant
APM 666 Additional Compensation/Lectures and Similar Services
  UCD-666, Additional Compensation/Lectures and Similar Services 
APM 667 Additional Compensation/Extramurally Funded Research
APM 670 Health Sciences Compensation Plan and Guidelines on Occasional Outside Professional Activities by Health Sciences Plan Participants
APM 671 Conflict of Commitment and Outside Activities of Health Sciences Compensation Plan Participants
APM 675 Salary Administration/Veterinary Medicine
APM 680 Salary Conversion for Transfer of Academic Appointees to Laboratories
  UCD App. IV-A, Administration of the Business/Economics and Engineering Salary Plan
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V. Benefits and Privileges
APM 700 Leaves of Absence/General
APM 710 Leaves of Absence/Sick Leave/Medical Leave
APM 711 Reasonable Accommodation for Academic Appointees with Disabilities
APM 715 Leaves of Absence/Family and Medical Leave
APM 720 Leaves of Absence/Holidays
APM 730 Leaves of Absence/Vacation
APM 740 Leaves of Absence/Sabbatical Leaves
APM 750 Leaves of Absence/Leave for Service to Governmental Agencies
APM 751 Leaves of Absence/Military Leave
APM 752 Leaves of Absence/Leave to Attend Professional Meeting
APM 758 Leaves of Absence/Other Leaves with Pay
APM 759 Leaves of Absence/Other Leaves Without Pay
APM 760 Leaves of Absence/Childbearing Leave, Parental Leave, and Active Service-Modified Duties
APM 765 Death Payments

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