On October 1, 2006, the Vice Provost-Academic Affairs was delegated the authority by then-Provost and Executive Vice Chancellor Virginia Hinshaw to administer the Academic Affairs program for the UC Davis campus, including development of implementing procedures and application of the UC Academic Affairs policies.

This site provides guidance for understanding delegations of authority regarding Academic Affairs actions. These authorities are official only when documented in an official policy or delegation of authority at http://manuals.ucdavis.edu/Information.htm.

Note: The APM policies referenced can be found at http://manuals.ucdavis.edu/apm/apm-toc.htm.

OTHER DELEGATIONS

ACADEMIC ADMINISTRATIVE STIPENDS 

• Stipend guidelines are currently under review and revision. Prior to negotiating any stipends, please consult with Academic Affairs by sending an email to vpaa_apteam@ucdavis.edu.

ADDITIONAL COMPENSATION (SUMMER 9TH)

The approval authority for additional compensation resides with the Deans. The approval authority for retroactive additional compensation will also reside with the Dean. 

APPOINTMENT VIA CHANGE IN DEPARTMENT (NO CHANGE IN TITLE/STEP) - INCLUDES ADDITION/REMOVAL OF A JOINT WITHOUT SALARY APPOINTMENT

An appointment via change in department, such as adding or removing a joint department, or transferring to a new department, in which a change in title or step is not requested, is a redelegated action. An appointment via change in department to adjust the percentage of appointment(s) in departments is also a redelegated action for the following series: Professor, Professor of Teaching, and Specialist in Cooperative Extension Series. Department letters, including a faculty vote along with a Candidate's Disclosure Certificate from each department, are submitted to the Dean's Office.  In the event the Deans from the affected Schools/Colleges are not in agreement, the action will be forwarded to the Vice Provost-Academic Affairs for final decision. No committee review is required. 

APPOINTMENT VIA CHANGE IN DEPARTMENT (WITH CHANGE IN TITLE/STEP)

An appointment via change in department, such as adding or removing a joint department or transferring to a new department, in which a change in title or step is also requested, is a non-redelegated action. The change in title requires an approved Search Report or waiver of recruitment.  A dossier is prepared following the appointment checklist for the requested title series. Department letters, including a faculty vote along with a Candidate's Disclosure Certificate from each department, are submitted to the Dean's Office and forwarded to the office of the Vice Provost-Academic Affairs for review by the appropriate Academic Senate or Academic Federation review committee. The Vice Provost-Academic Affairs will make the final decision on these actions.

APPOINTMENT VIA CHANGE IN TITLE

An appointment via change in title requires an approved Search Report or waiver of recruitment.  A dossier is prepared following the appointment checklist for the title series being requested. Follow the delegation of authority for appointments for the proposed series, rank, and step.

ASSOCIATE DEAN AND EXECUTIVE ASSOCIATE DEAN ACADEMIC REVIEWS

All academic review actions (merit and promotions) during tenure as Associate or Executive Associate Dean are non-redelegated and come to the office of the Vice Provost-Academic Affairs for review by the Committee on Academic Personnel.

CAREER EQUITY REVIEW PROCESS

Refer to the Vice Provost - Academic Affairs website for information: Career Equity Review

CONFERRAL OF EMERITUS/EMERITA STATUS

Conferral of Emeritus status to Non-Senate members resides with the Chancellor.

CONFLICT OF COMMITMENT (APM 025 and APM 671)

The approval authority for outside professional activities (OPA) resides with the Provost. It is imperative to obtain prior approval before engaging in Category I activities. Faculty and Specialists in Cooperative Extension (CE) are required to use the UC Outside Activity Tracking System (UC OATS) for prior approval requests, disclosure, and annual reporting of their OPA. There are a plethora of resources available on the UC OATS webpage located here: https://academicaffairs.ucdavis.edu/oats

DEPARTMENT CHAIRS MERITS

While serving as chair the first and second merit actions are redelegated to the Academic Deans, unless the action would normally qualify as non-redelegated. Their third merit and all subsequent merits are delegated to the Vice Provost--Academic Affairs.

FACULTY PERSONNEL COMMITTEE ACTIONS

If a Faculty Personnel Committee member is up for an action that is normally delegated to the Dean, that action should come forward to the Academic Senate office for advisory review by CAP; it will be returned to the Dean for a final decision in accordance with the Delegation of Authority.

If a CAP member is up for an action that is delegated to the Dean, then it would be reviewed by the Faculty Personnel Committee and decided by the Dean. If a CAP member is up for an action that CAP would review (non-redelegated), a shadow CAP is appointed by the Vice Provost for that action, and the final decision rests with the Vice Provost - Academic Affairs.

The Vice Provost - Academic Affairs will appoint a "shadow" committee for each of the Academic Federation Personnel Committees when current members of those committees are being considered for merit or promotion actions. Each shadow committee will consist of individuals who have recently rotated off committee service, to ensure that they are aware of any recent changes in personnel policy and criteria.

JUNIOR SPECIALISTS

Deans have approval authority for appointments, reappointments, and reappointments with merit for Junior Specialists up to 60 days retroactively. Deans also have approval authority for appointments of Junior Specialists for a third year by exception. The Vice Provost - Academic Affairs has approval authority for any Junior Specialist action that is more than 60 days retroactive. The Dean's Office is the office of record for these actions.

LEAVES (APM 700 -760)

Please refer to the Delegation of Authority for Leaves of Absence. All leaves should be submitted through MyInfoVault.

OFF-SCALE SALARIES (APM 620)

The Department Chair submits a recommendation for an off-scale salary to the Dean. For determining eligibility for off-scale, refer to the Attributes Chart and the applicable Academic Personnel Manual policies (APM 620, APM UCD 620, and the policy for the applicable title series). The Dean has the authority to approve off-scale salaries for eligible faculty for recruitment, retention, and equity that are equal to the relevant unit mean or up to $4,000 above that mean.

The Dean has approval authority for off-scale salary components for eligible non-faculty up to the equivalent of three salary steps without the need for central campus approval, provided such funds are available for the duration of employment. Off-scale offers above this threshold or below the unit mean will require approval by the Vice Provost—Academic Affairs. Temporary off-scales equivalent to one step for exceptional merit will continue to be approved by the VP—Academic Affairs.

ONE-TIME PAYMENTS – HONORARIA (APM 666 and UCD 666)

The Dean has the authority to approve one-time payments for honoraria to UC academic appointees up to a maximum of $2,500 per event. Exceptions to paying more than this amount, up to the $5,000 maximum, must be approved by the Vice Provost – Academic Affairs. All approvals must comply with APM 666 and APM UCD 666 – Additional Compensation/Lectures and Similar Services. Please note that the home campus must be notified of any additional compensation under APM 666 prior to the activity being performed and prior to payment. Additionally, total annual honoraria under APM 666 may not exceed 10 percent of the appointee’s annual base salary. All other parameters of APM 666 apply.

RECALL ("EMERITUS" FACULTY ONLY) (APM 120)

The Dean will review the Departmental letter requesting the recall, add concurrence and submit to the Vice Provost, who has approval authority. Please refer to the Retirements and Recalls section on our website.

REDELEGATED ACTIONS THAT REQUIRE FEDERATION COMMITTEE REVIEW

If an action is redelegated to the Dean and the action requires federation committee review, the action should be sent directly to the Academic Federation office.

RETROACTIVE APPROVAL OF ACTIONS

The Vice Provost-Academic Affairs must make the final decision on all actions for which the decision is made more than 60 days after the effective date of the action. All retroactive actions must include a recommendation from the Dean. This does not apply to Health Sciences Clinical Professors. 

VISITING TITLES (APM 230)

Visiting Titles 3rd Year Exception. Deans have approval authority for appointments and reappointments for Visiting Titles for one year at a time, for a maximum of two years. A third-year exception may be possible with strong justification and requires Vice Provost approval.

DELEGATION OF AUTHORITY FOR ACADEMIC ADMINISTRATIVE TITLES

The Chancellor has approval authority for appointments and reappointments of the following titles:

• Dean and Associate Dean (including acting/interim) (100%) (APM 240)
• Vice Provost and Associate Vice Provost (including acting/interim) (100%) (APM 246)
• Full-Time Faculty Administrators (including acting/interim) (100%) (APM 246)
• Associate Vice Chancellors (including acting/interim) (<100% academic AVCs) (APM 241)
• Director/Associate Director of Organized Research Units (including acting/interim) (<100% academic Dir/Assoc Dir) (UCD Appendix II-C)
• Faculty Assistant to the Chancellor, Provost, or Vice Chancellor (<100% academic FAs) (APM 241)
• Academic Assistant to the Chancellor or Vice Chancellor (<100% academic AAs) (APM 241)

The Provost has approval authority for appointments and reappointments, excluding the Schools of Medicine and Nursing, of the following titles:

• Associate Vice Provost (including acting/interim) (<100%) (APM 241)
• Associate Dean (including acting/interim) (<100%) (APM 241)
• Faculty Assistant to the Vice Provost or Dean (<100% academic FAs) (APM 241)
• Director (<100%) (APM 241) - Note – large collaborative centers only (i.e., the Genome Center, the Center for Neuroscience, the Center for Population Biology, and the Center for Mind and Brain)
• Department Chair (APM 245) - Note – the Chancellor retains authority to end the appointment of a department chair.
• Graduate Group Chair (APM UCD 245B)

The Vice Chancellor for Human Health Sciences (VC-HHS) has approval authority for appointments and reappointments of the following titles in the Schools of Medicine and Nursing effective July 1, 2023. 

The VC-HHS is to consult in writing with the Provost prior to approving the following academic administrative positions:

• Associate Dean (including acting/interim) (<100%) (APM 241)
• Faculty Assistant to the Dean (<100% academic FAs) (APM 241)
• Director (<100%) (APM 241)
• Department Chair (APM 245) - Note – the Chancellor retains authority to end the appointment of a department chair.
• Graduate Group Chair (APM UCD 245B)

The following academic administrative positions do not require consultation with the Provost:

• Acting/Interim Director (<100%) (APM 241)
• Associate Director (including acting/interim) (<100%) (APM 241)
• Acting/Interim Department Chair (APM 245) - Note – the Chancellor retains authority to end the appointment of a department chair.
• Vice Chair (APM 245)

The Vice Provost has approval authority for appointments and reappointments, excluding the Schools of Medicine and Nursing, of the following titles:

• Acting/Interim Director (<100%) (APM 241) - Note – large collaborative centers only (i.e., the Genome Center, the Center for Neuroscience, the Center for Population Biology, and the Center for Mind and Brain)
• Associate Director (including acting/interim) (<100%) (APM 241) - Note – large collaborative centers only (i.e., the Genome Center, the Center for Neuroscience, the Center for Population Biology, and the Center for Mind and Brain)
• Acting/Interim Department Chair (APM 245)
• Vice Chair (APM 245)

The Dean has approval authority for the following:

• Director/Associate Director (including acting/interim) (<100%) (APM 241) - Note – for College/School based programs or centers (excluding large collaborative centers, i.e., the Genome Center, the Center for Neuroscience, the Center for Population Biology, and the Center for Mind and Brain) 

DELEGATION OF AUTHORITY TO THE FEDERATION ASSISTANT

The Federation Assistant is hereby delegated signature authority and approval for:

• Search waiver requests for non-Senate academic appointments

The Vice Provost retains approval/signature authority for all other academic personnel matters not listed above. If in the absence of the Vice Provost a decision is required on any item that is not listed above, the action will be reviewed and decided by the Provost and/or Chancellor.