Review Deadlines

2023-2024 Deadlines1 for review materials to be submitted to each level of review

Review Type

Notice of Eligibility to Candidate Deadline2

Department Deadline

Dean's Office Deadline3

VP Office (Non-Redelegated)
Senate Office (Redelegated) Deadline

Promotion to Associate Professor (or equivalent titles) and promotions for some Academic Federation titles to the Associate rank, including the following title series: Professor, Professor in Residence, Professor of Clinical_, Acting Professor of Law, Lecturer with Security of Employment, _in the AES, Specialist in Cooperative Extension

 

10/6/2023

10/27/2023

11/13/2023

All other Promotions for the following title series: Professor, Professor in Residence, Professor of Clinical_, Lecturer with Security of Employment, _in the AES, Specialist in Cooperative Extension

 

10/27/2023

11/13/2023

12/8/2023

Promotion to Associate rank in the following Federation title series: Adjunct Professor, Health Sciences Clinical Professor, Professional Researcher, Project Scientist, and Specialist

9/21/2023

11/3/2023

11/27/2023

12/15/2023

All other Promotions in the following Federation title series: Academic Administrator, Adjunct Professor, Health Sciences Clinical Professor, Professional Researcher, Project Scientist, Senior Continuing Lecturer, and Specialist

9/25/2023

11/7/2023

12/5/2023

1/12/2024

Establishment of an Endowed Chair/Professorship if the endowment is to be announced at the April donor dinner

 

 

 

1/12/2024

Merits to Associate rank, Steps 4 and 5 for Professional Researchers, Specialist in Cooperative Extension, and Academic Senate titles that are not redelegated (see the delegation of authority)

9/25/2023

11/7/2023

12/5/2023

1/19/2024

All Merits to Full rank, Step 6, Above Scale Merits, and other Non-Redelegated actions:

  • Third action and beyond for Department Chairs
  • Associate Deans

9/29/2023

11/13/2023

1/12/2024

2/2/2024

Appointment/Reappointment of Endowed Chair/Professorship holders if the appointment/reappointment is to be announced at the April donor dinner.

 

 

1/12/2024

2/2/2024

Merits and Promotions for: Librarian titles (including: Law Librarian, and Assistant, Associate University Librarian)

 

 

11/13/2023

2/23/2024

Appraisals: Professor, Professor in Residence, Professor of Clinical_, Acting Professor of Law, Lecturer with Security of Employment, __ in the AES, Specialist in Cooperative Extension, and the Adjunct Professor series.

 

12/8/2023

1/17/2024

2/23/2024

All other Academic Senate and Federation actions, including all 2.0-step merits that started as redelegated.

11/20/2023

1/9/2024

2/2/2024

2/23/2024

Appointments effective July 1, 2024 that require Vice Provost or Chancellor approval

 

3/8/2024

3/29/2024

5/3/2024

Important Information regarding deadlines:

Extensions must be requested prior to the due date of the action. No extensions for the submission of late merits or promotions will be granted without strong justification. Authority to grant extensions to the published deadlines and/or issue administrative deferrals will depend on the delegation of the eligible action. Note: Extensions will not be granted for accelerated promotion actions.

  • Non-redelegated actions: Requests for extensions to the deadlines for non-redelegated actions must be submitted with justification to the Office of the Vice Provost, via the Dean’s Office, for Vice Provost approval. If the candidate has not been approved for an extension and does not submit a substantially complete advancement packet to their voting unit by the published deadline, the Vice Provost—Academic Affairs has the right to deny a request for extension and issue an administrative deferral on a case-by-case basis. Note: five-year reviews and 7th-year tenure cases cannot be designated as Administrative Deferrals.
  • Redelegated actions: Requests for extensions to the deadlines for redelegated actions must be submitted with justification to the Dean’s Office for approval. Deans may exercise the use of administrative deferrals at their discretion.

All Senate and Federation appointment actions with an effective date other than July 1 should be received at the Senate Office at least four weeks prior to the effective date of the appointment.

Any retroactive action requires the review and approval of the Vice Provost--Academic Affairs, including actions normally redelegated to the dean for approval. An action is retroactive if the dean is not able to make a decision within 60 days after the effective date of the action. This does not apply to Health Sciences Clinical Professors.

Deferrals and 5-year reviews are due in the Office of the Vice Provost--Academic Affairs at the time the corresponding regular action would be due. These actions are due at the time of the corresponding regular action to ensure timely decisions to pursue regular actions.

Redelegated actions that become non-redelegated during the review process: the dean’s office is required to contact the appropriate Academic Affairs analyst team, to establish a new deadline based on the following:

  • 3 weeks standard extension = when a redelegated action changes to a 2.0 step increase action (e.g., merit from Professor, Step 3 to Professor, Step 5);
  • 5 weeks standard extension = when a redelegated action changes to a 2.0 step increase action that crosses a barrier step (e.g., merit from Professor, Step 4 to Professor, Step 6);
  • 8 weeks standard extension = when a redelegated action changes to one which now requires extramural letters (e.g., merit from Professor, Step 8.5 to Professor, Above Scale, or a merit that is returned by the central review committee for consideration as a promotion).
  • Any requests for longer or additional extensions beyond these standard extensions must be submitted with strong justification to Academic Affairs for the Vice Provost’s consideration.
  • 1These deadlines reflect the latest possible dates for submission of materials. Departments and Dean’s Offices may set earlier deadlines.
  • 2Per the Contract for the Academic Researchers Unit (RA) between the University of California and the United Automobile, Aerospace, and Agricultural Implement Workers of America (UAW), academic researchers shall receive written notification of eligibility at least six (6) weeks before materials are due.
  • 3Departments are required to allow the candidate 10 calendar days prior to submitting the action to the dean’s office to review the final department letter and submit a rejoinder.