**Announcement**

Effective January 1, 2023, California Senate Bill 1162 requires employers to include the pay scale for a position in any job posting and to current employees upon request. Academic positions posted in UC Davis Recruit and in print ads are now required to include salary information. For more information about this requirement, please review the correspondence issued on December 22, 2022. This information can also be located as three **NEW** links under the "Recruitment Resources" section of the "Recruitment & Removals" web page (here).

Features

Applicants can browse open positions on campus, apply for one or more recruitments, identify their references, and provide requested information to complete and submit their application(s).

References can submit their letters of reference electronically and securely.

UCD faculty & administrators can view and manage positions and applications for both Senate and Federation recruitments. Staff users must complete UC RECRUIT training before they can have access to the system.

Automatic posting - academic positions entered in UC Recruit are posted automatically to the Higher Education Recruitment Consortium (HERC) and to HigherEdJobs. The automatic postings to these sites occur Monday through Friday during normal business hours. 

Staff Training

• Background
• As of May 2025 Academic Affairs is in the process of transitioning to offer asynchronous training for UC Recruit. We anticipate having the training available for use starting June 2025. If you or your staff need access prior to this date, then please notify both Kim Poole and Katrina Wong by sending an email to them: kcpoole@ucdavis.edu and kliwong@ucdavis.edu. We appreciate your patience as we implement the asynchronous training.  
  
  Note: UC Recruit training is not available as a professional development opportunity. Training requests for staff must include how they will be using the system for their current position. 
• UC Recruit Asynchronous Training Process (Beta Testing)

• Testing in progress, please DO NOT follow these steps yet. See Background for current process.

  1. Staff who need access to UC Recruit need to notify their department manager or Dean's Office analyst about the steps below to gain access to the system.
  
  2. The department manager or Dean’s Office analyst submits an email to the UC Recruit help desk (ap-recruit@ucdavis.edu) requesting the asynchronous training for a staff member who needs access to the system. 
  --Make sure to include the person’s name, email address, and department(s) that they need access to. 
  --Include what they will be doing as part of their job that requires them to have access to UC Recruit.
  --Make sure to copy the staff member on the email. 
  --Sending the email will generate a ServiceNow help desk ticket with an assigned incident number (e.g., INCXXXXXXX). 
  
  3. Within 1-2 days, the UC Recruit help desk will respond to the INCXXXXXX ticket with the following details and close the ticket: 
  -- a JPF number (JPFXXXXX) of a fake recruitment created specifically for the staff member's use in the training site. 
  -- a link to access PDF lessons for training. 

  4. The staff member will need to complete all of the lessons and the Dean’s Office analyst will need to review and approve the end products of those lessons (e.g. search plan, shortlist report, search report, search waiver, exemption) .

  5. After the Dean's Office analyst has reviewed and approved all of the end products from the staff member's completed training, then the Dean’s Office analyst will need to submit a new email to the UC Recruit help desk (ap-recruit@ucdavis.edu) with the person's name, JPF numbers (fake recruitment and the one the staff member created), exemption number, and search waiver number created by the staff member. The UC Recruit help desk will do a spot check review that all lessons were completed and appropriately approved. Provided all is in order, the staff member will be granted appropriate access to the system and the UC Recruit help desk ticket will be closed.

User Manual & Other Resources

Academic Personnel Recruit User Manual (updated June 2023)

Advertising Work-Life Program in Ladder Rank Recruitments

Crosswalk for Components of a Search Plan and UC Recruit

Guidance for Internal Recruitments

Guidance for Pool Recruitments  **NEW**

Guide for reviewing applicants who may be overqualified for lower rank faculty positions

Guidelines for Search Waivers and Search Exemptions for Academic Appointees

Guidelines for Writing Letters of Recommendation (produced by ADVANCE University of Michigan)

How to use Recruit's Workspace Ribbon

List of Multiple Affiliated Employers

Quick Guide for Search Committees & Reviewers

Recommended Standard Language for Short Advertisement

Successive Applicant Pool Review Process

Questions

Questions on the use of RECRUIT should be directed to the Recruit Help Desk: ap-recruit@ucdavis.edu. Recruitment policy questions should be directed to the dean's office analyst for the school or college.

Background

RECRUIT is a program that was developed at the University of California, Irvine, to manage the entire faculty recruitment process. UC Davis began its use of RECRUIT in the summer of 2012. The system allows applicants to apply electronically and securely, and enables search committees and administrative staff to manage the recruitment process electronically and securely. In addition, this system provides the Office of the President with accurate end-result data regarding campus recruitments.