Effective September 2025

I. Purpose 

The UC Davis Good Standing Policy for Academics codifies expectations of Academics to fulfill certain mandatory responsibilities. It includes:

1. a definition of good standing within this UC Davis Good Standing Policy;
2. a description of the administrative review process that occurs when an Academic is determined to be out of compliance with this policy;
3. consequences for not being in good standing within this policy; and
4. the process by which an Academic may return to good standing within this policy.

II. Definitions

A. Academic — As used in this policy, the term Academic includes all nonrepresented academic appointees, but does not include students. 

B. Good Standing — To be considered in good standing within the UC Davis Good Standing Policy, an Academic must:

• i. be meeting expectations of the department chair and dean with regard to carrying out academic duties as commonly understood (e.g., fulfilling responsibilities with respect to research, teaching, and service, and/or criteria depending on academic title, as specified in the relevant section of the UC Academic Personnel Manual); 
• ii. be up to date on their training and reporting requirements; 
• iii. be in compliance with all applicable University policies; 
• iv. have a completed Oath and Patent Acknowledgement form on file; 
• v. not be under a current sanction imposed either by a formal disciplinary process or an informal agreement with the University of California in lieu of formal disciplinary action, except to the extent that the sanction or agreement explicitly includes the provision of not being in good standing for a defined period of time; and 
• vi. satisfy the good standing requirements of APM 670 and the current UC Davis School of Medicine and School of Nursing Health Sciences Compensation Plan Implementation Procedures if those requirements apply to the Academic.

III. Opportunities Associated with Good Standing

When an Academic is in Good Standing as defined above, they may be eligible for certain opportunities. Conversely, the following opportunities are not available to Academics who are not in Good Standing:

• New endowed appointments and/or reappointments 
        ▪ eligibility will be restored following recovery of good standing
• If applicable, range adjustments on future off-scale salary components and above scale salaries 
        ▪ range adjustments will only be applied beginning the month following recovery of good standing and are not retroactive
• If applicable, salary equity program 
        ▪ an equity adjustment for qualifying Academics will be applied in the month following recovery of good standing and are not retroactive
• Discretionary leaves of absence (non-medical), including sabbatical and professional development 
        ▪ eligibility will be restored following recovery of good standing
• New Academic administrative/leadership appointments (e.g., APM 241, APM 246), including graduate group/program chair, department chair, associate dean, and director 
        ▪ eligibility will be restored following recovery of good standing
• New outside professional activities that require approval (as outlined in APM 025 and APM 671)
        ▪ eligibility will be restored following recovery of good standing

IV. Assessing and Reinstating Good Standing

A. Assessment of Good Standing

1. Prior to being considered for any of the opportunities listed in Section III, an Academic shall take reasonable steps and consult with their department leadership to verify that they are in good standing.
2. Prior to awarding any of the opportunities discussed in Section III, the appropriate administrator/leader or recommending/approval authority shall confirm that the relevant Academic is in Good Standing.
3. Any Academic appointee who is not in Good Standing shall not be granted any of the opportunities discussed in Section III until appropriate administrator/leader or recommending/approval authority confirms that the individual has once again achieved Good Standing.

B. Reinstatement of Good Standing
If an Academic is proposed for an opportunity discussed in Section III, but is subsequently determined to be ineligible because they lack Good Standing status:

1. The Academic may submit a request to the appropriate administrator/leader or recommending/approval authority to be returned to Good Standing immediately upon achieving the requirements of Good Standing status. Following restoration, there are no further repercussions for having temporarily lost Good Standing.
2. If the Academic returns to Good Standing before a final decision on the opportunity for which they were deemed ineligible is made, their former status alone will not disqualify them from the opportunity.
3. If the Academic is unable to complete the requirements to return to Good Standing due to exigent circumstances by the opportunity’s deadline and has their supervisor’s endorsement, the Academic may request a time-limited extension for good cause by writing to the Dean, Vice Chancellor, or Vice Provost overseeing their unit, with a copy to the Vice Provost for Academic Affairs. Those individuals will confer and determine whether an extension is warranted.
4. If, after repeated documented requests by the Dean, an Academic remains noncompliant with required trainings and/or reporting for more than 30 days following the initial request, initial efforts to address this may include documented discussions between the academic leader and the affected Academic.