Delegations of Authority for Academic Actions
On October 1, 2006, the Vice Provost-Academic Affairs, was delegated the authority by then-Provost and Executive Vice Chancellor Virginia Hinshaw to administer the Academic Affairs program for the UC Davis campus, including development of implementing procedures and application of the UC Academic Affairs policies.
This site provides guidance for understanding delegations of authority regarding Academic Affairs actions. These authorities are official only when documented in an official policy or delegation of authority at http://manuals.ucdavis.edu/Information.htm.
|View||Academic Administrator (APM 370)|
|View||Academic Coordinator (APM 375)|
|View||Acting Professor (excluding Law School) (APM 235)|
|View||Adjunct Professor (APM 280)|
|View||Agronomist (___ in the AES) (APM 320)|
|View||Associate in the AES (courtesy title)|
|View||Child Development Demonstration Lecturer (Unit 18 MOU)|
|View||Clinical Professor (Volunteer)|
|View||Continuing Educator (and Acting) (APM 340)|
|View||Graduate Student Researcher|
|View||Health Sciences Clinical Professor (School of Medicine and Vet Med) (APM 278)|
|View||Health Sciences Clinical Professor (WOS)|
|View||Lecturer/Senior Lecturer (Unit 18 MOU)|
|View||Lecturer/Senior Lecturer with Security of Employment (APM 285)|
|View||Librarian (including Law Librarian)(Unit 17 MOU); (APM 360 non-represented)|
|View||Postdoctoral Scholar (APM 390)|
|View||Professional Research (APM 310)|
|View||Professor (APM 220)|
|View||Professor In Residence (APM 270)|
|View||Professor of Clinical ____ (SOM, VM) (APM 275)|
|View||Professors in the School of Law (APM 220)|
|View||Project Scientist (APM 311)|
|View||Reader (APM 420)|
|View||Research Associate (courtesy title) (APM 355)|
|View||Research Fellow (courtesy title) (APM 355)|
|View||Specialist (APM 330)|
|View||Specialist in Cooperative Extension (APM 334)|
|View||Supervisor of Physical Education (APM 300)|
|View||Supervisor of Teacher Education (Unit 18 MOU)|
|View||Teaching Assistant/Teaching Fellow (APM 410)|
|View||University Extension Teacher (UCD 340B)|
|View||University Librarian (APM 365)|
|View||Visiting Appointments and Reappointments (APM 230) (Limit of 2 years maximum)|
Note: The APM policies referenced can be found at http://manuals.ucdavis.edu/apm/apm-toc.htm.
ADDITIONAL COMPENSATION (SUMMER 9TH)
The approval authority for additional compensation resides with the Deans. The approval authority for retroactive additional compensation will also reside with the Dean. Refer to UCD 660.
APPOINTMENT VIA CHANGE IN DEPARTMENT (NO CHANGE IN TITLE)
An appointment via change in department, such as adding or removing a joint department or transferring to a new department, in which a change in title or step is not requested, is a non-redelegated action. Department letters, including a faculty vote along with a Candidate's Disclosure Certificate from each department, are submitted to the Dean's Office and forwarded to the Vice Provost-Academic Affairs for approval. No committee review is required.
APPOINTMENT VIA CHANGE IN DEPARTMENT (WITH CHANGE IN TITLE/STEP)
An appointment via change in department, such as adding or removing a joint department or transferring to a new department, in which a change in title or step is also requested, is a non-redelegated action. The change in title requires an approved Search Report or waiver of recruitment. A dossier is prepared following the appointment checklist for the requested title series. Department letters, including a faculty vote along with a Candidate's Disclosure Certificate from each department, are submitted to the Dean's Office and forwarded to the office of the Vice Provost-Academic Affairs for review by the appropriate Academic Senate or Academic Federation review committee. The Vice Provost-Academic Affairs will make the final decision on these actions.
APPOINTMENT VIA CHANGE IN TITLE
An appointment via change in title requires an approved Search Report or waiver of recruitment. A dossier is prepared following the appointment checklist for the title series being requested. Follow the delegation of authority for appointments for the proposed series, rank and step.
ASSOCIATE DEAN AND EXECUTIVE ASSOCIATE DEAN ACADEMIC REVIEWS
All academic review actions (merit and promotions) during tenure as Associate or Executive Associate Dean are non-redelegated and come to the office of the Vice Provost-Academic Affairs for review by the Committee on Academic Affairs.
CAREER EQUITY REVIEW PROCESS
Refer to the Vice Provost - Academic Affairs web site for information: Career Equity Review
CONFERRAL OF EMERITUS/EMERITA STATUS
Conferral of Emeritus status to Non-Senate members resides with the Chancellor.
CONFLICT OF COMMITMENT (APM 025)
The approval authority for outside professional activities resides with the Deans. Refer to UCD 025. The Provost has approval authority for full-time faculty's acceptance of additional compensated teaching at an outside institution (Complete the form in APM-025, Appendix B).
DEPARTMENT CHAIRS MERITS
The first and second merit actions during tenure as chair are redelegated to the Academic Deans, unless those actions are for merits to Professor, Step VI or first Above Scale. The third merit and all subsequent merits are delegated to the Vice Provost--Academic Affairs.
FACULTY PERSONNEL COMMITTEE ACTIONS
If a Faculty Personnel Committee member is up for an action that is normally delegated to the Dean, that action should come forward to the Academic Senate office for advisory review by CAP; it will be returned to the Dean for a final decision in accordance with the Delegation of Authority.
If a CAP member is up for an action that is delegated to the Dean, then it would be reviewed by the Faculty Personnel Committee and decided by the Dean. If a CAP member is up for an action that CAP would review (non-redelegated), a shadow CAP is appointed by the Vice Provost for that action, and the final decision rests with the Vice Provost - Academic Affairs.
The Vice Provost - Academic Affairs will appoint a "shadow" committee for each of the Academic Federation Personnel Committees when current members of those committees are being considered for merit or promotion actions. Each shadow committee will consist of individuals who have recently rotated off committee service, to ensure that they are aware of any recent changes in personnel policy and criteria.
ADDITION OF A JOINT WITHOUT SALARY APPOINTMENT OR TRANSFER OF FTE WITHIN THE SAME SERIES
Departmental letters with justification, including a departmental vote from all departments involved, Candidates Disclosure Certificate from all departments, and publication list are submitted to the Deans Office for Dean's comment, and forwarded to the Vice Provost for approval.
The Dean has approval authority for appointments, increases in step from I to II and reappointment up to a third year of service. Any requests for reappointments beyond a third year must be approved by the Vice Provost. The Dean's Office is office of record for these actions.
LEAVES (APM 700 -760)
All professional development leaves and special research leaves with salary of greater than 30 days and all other leaves of greater than seven days, with and without salary, must be approved by the Vice Provost in advance of the leave. All leaves should be submitted through the Forms-On-Line system. Please refer to the "Approval Requirements for Academic Leaves of Absence" Chart.
OFF-SCALE SALARIES (APM 620)
The Department Chair submits a recommendation for an off-scale salary to the Dean. The Dean has the authority to approve off-scale increments less than one step in recruitment and retention cases, for faculty up to and including the rank of Professor, Step V, or equivalent eligible title. These actions must be reported to the Vice Provost-Academic Affairs. Recommendations for all other off-scale salary increments or increases in off-scale increments must be submitted through the Dean, who will comment as appropriate, to the Vice Provost-Academic Affairs.
RECALL ("EMERITUS" FACULTY ONLY) (APM 120)
The Dean will review the Departmental letter requesting the recall, add concurrence and submit to the Vice Provost, who has approval authority. Please refer to the Retirements and Recalls section on our website.
REDELEGATED ACTIONS THAT REQUIRE FEDERATION COMMITTEE REVIEW
If an action is redelegated to the Dean and the action requires federation committee review, the action should be sent directly to the Academic Federation office.
RETROACTIVE APPROVAL OF ACTIONS
The Vice Provost-Academic Affairs must approve all retroactive actions in the following circumstances. For a fiscal year appointee, a retroactive action is one that is approved more than 60 days after the effective date of the action. An example for academic year appointees would be an action that is approved more than 60 days after the beginning of the service period. All retroactive actions must include a recommendation from the Dean. The final decision for any action more than 60 days retroactive remains with the Vice Provost - Academic Affairs.
TEACHING AT AN OUTSIDE INSTITUTION (APM-025)
The Provost has been delegated approval of full time faculty's acceptance of additional compensated teaching at an outside institution (complete the form in APM-025, Appendix B).
DELEGATION OF AUTHORITY FOR ADMINISTRATIVE TITLES
The Chancellor has approval authority for appointments and reappointments of the following titles:
- Department Chair (APM 245)
- Acting Department Chair (APM 245)
- Vice Chair (APM 245)
- Associate and Assistant Dean (APM 240)
- Directors of Organized Research Units (UCD Appendix II-C)
- Faculty Fellow (APM 358)
- Faculty Consultant (APM 380)
The Dean has approval authority for the following
- College/School based programs