Delegations of Authority for Academic Actions

On October 1, 2006, the Vice Provost-Academic Affairs, was delegated the authority by then-Provost and Executive Vice Chancellor Virginia Hinshaw to administer the Academic Affairs program for the UC Davis campus, including development of implementing procedures and application of the UC Academic Affairs policies.

This site provides guidance for understanding delegations of authority regarding Academic Affairs actions. These authorities are official only when documented in an official policy or delegation of authority at http://manuals.ucdavis.edu/Information.htm.

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Note: The APM policies referenced can be found at http://manuals.ucdavis.edu/apm/apm-toc.htm.

OTHER DELEGATIONS

ADDITIONAL COMPENSATION (SUMMER 9TH)

The approval authority for additional compensation resides with the Deans. The approval authority for retroactive additional compensation will also reside with the Dean. Refer to UCD 660.

APPOINTMENT VIA CHANGE IN DEPARTMENT (NO CHANGE IN TITLE/STEP) - INCLUDES ADDITION OF A JOINT WITHOUT SALARY APPOINTMENT

An appointment via change in department, such as adding or removing a joint department or transferring to a new department, in which a change in title or step is not requested, is a non-redelegated action. Department letters, including a faculty vote along with a Candidate's Disclosure Certificate from each department, are submitted to the Dean's Office and forwarded to the Vice Provost-Academic Affairs for approval. No committee review is required.

APPOINTMENT VIA CHANGE IN DEPARTMENT (WITH CHANGE IN TITLE/STEP)

An appointment via change in department, such as adding or removing a joint department or transferring to a new department, in which a change in title or step is also requested, is a non-redelegated action. The change in title requires an approved Search Report or waiver of recruitment.  A dossier is prepared following the appointment checklist for the requested title series. Department letters, including a faculty vote along with a Candidate's Disclosure Certificate from each department, are submitted to the Dean's Office and forwarded to the office of the Vice Provost-Academic Affairs for review by the appropriate Academic Senate or Academic Federation review committee. The Vice Provost-Academic Affairs will make the final decision on these actions.

APPOINTMENT VIA CHANGE IN TITLE

An appointment via change in title requires an approved Search Report or waiver of recruitment.  A dossier is prepared following the appointment checklist for the title series being requested. Follow the delegation of authority for appointments for the proposed series, rank and step.

ASSOCIATE DEAN AND EXECUTIVE ASSOCIATE DEAN ACADEMIC REVIEWS

All academic review actions (merit and promotions) during tenure as Associate or Executive Associate Dean are non-redelegated and come to the office of the Vice Provost-Academic Affairs for review by the Committee on Academic Personnel.

CAREER EQUITY REVIEW PROCESS

Refer to the Vice Provost - Academic Affairs web site for information: Career Equity Review

CONFERRAL OF EMERITUS/EMERITA STATUS

Conferral of Emeritus status to Non-Senate members resides with the Chancellor.

CONFLICT OF COMMITMENT (APM 025)

The approval authority for outside professional activities resides with the Deans. Refer to UCD 025. The Provost has approval authority for full-time faculty's acceptance of additional compensated teaching at an outside institution (Complete the form in APM-025, Appendix B).

DEPARTMENT CHAIRS MERITS

The first and second merit actions during tenure as chair are redelegated to the Academic Deans, unless those actions are for merits to Professor, Step VI or first Above Scale. The third merit and all subsequent merits are delegated to the Vice Provost--Academic Affairs.

FACULTY PERSONNEL COMMITTEE ACTIONS

If a Faculty Personnel Committee member is up for an action that is normally delegated to the Dean, that action should come forward to the Academic Senate office for advisory review by CAP; it will be returned to the Dean for a final decision in accordance with the Delegation of Authority.

If a CAP member is up for an action that is delegated to the Dean, then it would be reviewed by the Faculty Personnel Committee and decided by the Dean. If a CAP member is up for an action that CAP would review (non-redelegated), a shadow CAP is appointed by the Vice Provost for that action, and the final decision rests with the Vice Provost - Academic Affairs.

The Vice Provost - Academic Affairs will appoint a "shadow" committee for each of the Academic Federation Personnel Committees when current members of those committees are being considered for merit or promotion actions. Each shadow committee will consist of individuals who have recently rotated off committee service, to ensure that they are aware of any recent changes in personnel policy and criteria.

JUNIOR SPECIALISTS

The Dean has approval authority for appointments, increases in step from I to II and reappointment up to a third year of service. Any requests for reappointments beyond a third year must be approved by the Vice Provost. The Dean's Office is office of record for these actions.

LEAVES (APM 700 -760)

All professional development leaves and special research leaves with salary of greater than 30 days and all other leaves of greater than seven days, with and without salary, must be approved by the Vice Provost in advance of the leave.  All leaves should be submitted through the Forms-On-Line system.  Please refer to the "Approval Requirements for Academic Leaves of Absence" Chart.

OFF-SCALE SALARIES (APM 620)

The Department Chair submits a recommendation for an off-scale salary to the Dean. For determining eligibility for off-scale, refer to the Attributes Chart and the applicable Academic Personnel Manual policies (APM 620, APM UCD 620, and the policy for the applicable title series). The Dean has the authority to approve off-scale salaries for eligible faculty for recruitment, retention and equity that are equal to the relevant unit mean or up to $4,000 above that mean. The Dean has approval authority for off-scale salary components for eligible non-faculty up to the equivalent of three salary steps without the need for central campus approval, provided such funds are available for the duration of employment. Off-scale offers above this threshold or below the unit mean will require approval by the Vice Provost—Academic Affairs. Temporary off-scales equivalent to one-step for exceptional merit will continue to be approved by the VP—AA.

ONE-TIME PAYMENTS – HONORARIA (APM 666 and APM UCD 666)

The Dean has the authority to approve one-time payments for honoraria to UC academic appointees up to a maximum of $2,500 per event. Exceptions to pay more than this amount, up to the $5,000 maximum, must be approved by the Vice Provost – Academic Affairs. All approvals must comply with APM 666 and APM UCD 666 – Additional Compensation/Lectures and Similar Services. Please note that the home campus must be notified of any additional compensation under APM 666 prior to the activity being performed and prior to payment. Additionally, total annual honoraria under APM 666 may not exceed 10 percent of the appointee’s annual base salary. All other parameters of APM 666 apply.

RECALL ("EMERITUS" FACULTY ONLY) (APM 120)

The Dean will review the Departmental letter requesting the recall, add concurrence and submit to the Vice Provost, who has approval authority. Please refer to the Retirements and Recalls section on our website.

REDELEGATED ACTIONS THAT REQUIRE FEDERATION COMMITTEE REVIEW

If an action is redelegated to the Dean and the action requires federation committee review, the action should be sent directly to the Academic Federation office.

RETROACTIVE APPROVAL OF ACTIONS

The Vice Provost-Academic Affairs must make the final decision on all actions for which the decision is made more than 60 days after the effective date of the action. All retroactive actions must include a recommendation from the Dean. This does not apply to Health Sciences Clinical Professors. 

TEACHING AT AN OUTSIDE INSTITUTION (APM-025)

The Provost has been delegated approval of full time faculty's acceptance of additional compensated teaching at an outside institution (complete the form in APM-025, Appendix B).

DELEGATION OF AUTHORITY FOR ADMINISTRATIVE TITLES

The Chancellor has approval authority for appointments and reappointments of the following titles:

The Dean has approval authority for the following

  • College/School based programs

DELEGATION OF AUTHORITY TO THE ASSOCIATE VICE PROVOST FOR FACULTY EQUITY AND INCLUSION

The Associate Vice Provost for Faculty Equity and Inclusion is hereby delegated signature authority and approval for:

  • Review of interim recruitment reports and consultation with deans thereon
  • Search waiver requests for non-Senate academic appointments

During periods of absence of the Vice Provost for Academic Affairs, as determined by the Vice Provost or Provost, the Associate Vice Provost for Faculty Equity and Inclusion may also be delegated signature authority and approval for:

  • Requests for academic leaves of absence
  • Receipt and notation of post-sabbatical reports
  • Removal expenses
  • Recalls

The Vice Provost retains approval/signature authority for all other academic personnel matters not listed above. If in the absence of the Vice Provost a decision is required on any item that is not listed above as delegated to the Associate Vice Provost, the action will be reviewed and decided by the Provost and/or Chancellor.