E-Verify Program Overview

Effective September 8, 2009, all federal contractors and subcontractors will be required to use "E-Verify," the Internet-based employment verification system to check the status of new and existing employees assigned to a federal/subcontract containing the E-Verify clause.   Under the final rule, UC Davis, along with other Institutions of Higher Education, is required to enroll in E-Verify when awarded a federal contract or subcontract that requires participation in E-Verify as a term of the contract.  The work eligibility only of those newly hired and existing employees hired after November 6, 1986 (including transferred employees) who are assigned to a qualified covered federal contract/subcontract (NOT GRANTS) that contains the E-verify clause - not the work eligibility of all employees - will need to submit to the E-Verify process.  This is based upon an exemption in the final rule for Institutions of Higher Education and is in contrast to most other federal contractors who are required to E-Verify the work eligibility of all existing employees on the federal contract and all new hires.

The E-Verify system is operated by the United States Citizenship and Immigration Service (USCIS) through the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA).  E-Verify electronically compares information contained on the Form I-9 with records contained in the Social Security Administration (SSA) and DHS databases to verify the identity and employment eligibility of employees working on federal government contracts and subcontracts.

The information at this site provides guidance on UC and local implementation procedures.

      E-Verify UC Davis Campus Procedure

      E-Verify UC Davis Flow Chart

      E Verify OP Presentation

      E-Verify OP Implementation Guidelines and FAQ

      Further Information on the I-9 Process

For additional questions, please contact Kimberly DeLaughder, Academic Affairs Consultant/Office of the Provost for Academic Affairs actions and Bruce Mattos, Director of Staff Recruitment, Human Resources, for Staff Personnel actions.